Privacy policy

Cultext ("we", "us", or "our") provides executive search and talent acquisition services. This policy explains how we collect, use, share, and retain personal information about candidates, client contacts, referees, business partners, and visitors to cultext.ai.

Cultext is responsible for personal information it handles for its own search and business purposes. A prospective employer or another organisation may be separately responsible for information it receives and uses. Its own privacy notice will apply to that processing.

Depending on your relationship with us and the information you provide, we may collect the following:

• Your name, email address, telephone number, location, and professional contact details.
• Candidate information such as your CV, employment history, education, qualifications, skills, professional profiles, career preferences, availability, and compensation expectations.
• Information you share in conversations, interviews, correspondence, and feedback, including relevant assessment notes and references.
• Client and business contact information, including your role, organisation, hiring requirements, and records needed to manage our services.
• Technical and usage information associated with website visits, such as IP address, browser and device information, referring pages, pages viewed, and interactions with links.

Please do not send identity documents, financial account details, health information, or other sensitive information unless we specifically explain why it is needed and how to provide it. Where additional information or checks are required for a particular role, we will explain the purpose and seek permission where required by law.

We may receive information directly from you when you contact us, share a CV, arrange a meeting, or take part in a search. We may also obtain relevant professional information from public sources such as LinkedIn and company websites, and from referrals, clients, referees, or professional contacts.

If you provide information about someone else, please make sure you are entitled to share it and, where appropriate, let them know about this policy.

We use relevant personal information to respond to enquiries, understand hiring requirements, identify and contact potential candidates, assess suitability for a role, coordinate interviews, manage references where appropriate, and support a search through to its conclusion.

We may also use information to maintain professional relationships, discuss relevant future opportunities, administer our services, improve the website, protect against misuse, and meet legal or contractual obligations.

Where applicable law requires a lawful basis, processing may be based on your consent, steps needed to enter into or perform a contract, our legitimate business interests where permitted and balanced against your rights, or a legal obligation. We will seek consent where it is required. You can ask us to stop contacting you about opportunities or business updates.

Cultext uses a custom AI layer to support its executive search process. Relevant professional information may be used to assist market mapping, sourcing, contextual screening, and interview preparation or support.

AI supports the process; experienced people remain responsible for assessments and recommendations. Cultext does not make its candidate recommendations solely through automated decision making. Please contact us if you have questions about how your information is used in a search.

We may share information with the following recipients when it is relevant to the purpose described:

• Prospective employers and their authorised hiring teams as part of a search. Before presenting your candidacy for a specific role, we will discuss the opportunity and seek your agreement to share your profile.
• Service providers that support website hosting, communications, scheduling, data storage, analytics, or our search tools, including AI-assisted services.
• Referees or verification providers where a check is appropriate and any required permission has been obtained.
• Professional advisers, regulators, or authorities when required by law or reasonably necessary to protect legal rights or investigate misuse.

Information shared should be limited to what is relevant for the purpose. We do not authorise service providers to use it for unrelated purposes.

Our website is hosted on Ploy, which provides built-in analytics and visitor identification. This helps us understand traffic sources, pages viewed, and website interactions. Where available, visitor identification can associate a visit with a company or professional profile, including a name, job title, or LinkedIn profile. Ploy's built-in visitor identification does not use cookies.

The website links to Calendly for scheduling, WhatsApp for messaging, Gmail for email composition, and LinkedIn. If you use these links, the relevant provider may collect information and use cookies or similar technologies under its own privacy policy. Our policy does not govern those providers' independent processing.

You can manage cookies and website storage through your browser settings. Those controls do not necessarily prevent cookieless analytics. For questions about website information associated with you, please contact us.

Clients and service providers may operate in countries other than the country where you live. Information may therefore be accessed or processed internationally. Where applicable law requires safeguards for an international transfer, we will use the required safeguards. Contact us if you would like more information about a transfer relevant to you.

We retain personal information for as long as reasonably needed for the purposes described in this policy, including ongoing or future searches, our professional relationship, legal obligations, and the resolution of disputes. The appropriate period depends on the type of information, its relevance, and applicable requirements. Information that is no longer needed should be deleted or anonymised.

We take reasonable steps to protect personal information against unauthorised access, loss, misuse, or disclosure. No website, communications channel, or storage system can be guaranteed completely secure.

Depending on applicable law, you may have rights to request access to your personal information, correct inaccurate information, request deletion, object to or restrict certain uses, or receive a copy in a portable format. Where processing relies on consent, you may withdraw that consent. Withdrawal does not affect processing that lawfully took place beforehand.

You can ask us not to contact you about future opportunities, not to retain your profile for future searches, or to explain how your information has been used. Some requests may be subject to legal exceptions or recordkeeping obligations. We may need to verify your identity before responding and will explain any applicable limitation.

Send requests to amitg@cultext.ai. Please provide enough detail to help us identify the information and your request, without sending unnecessary sensitive documents. We will respond within the period required by applicable law. You may also raise a complaint with the relevant data protection authority where that right applies.

Our website and executive search services are intended for adults and are not directed at children. If you believe a child has provided us with personal information, please contact us so we can review and address it.

We may update this policy when our services, practices, or legal requirements change. The current version will be available on this page with an updated date. Where required, we will provide additional notice of a material change or seek consent.

For a privacy question, request, or concern, email amitg@cultext.ai with the subject "Privacy request".

If you are unhappy with how we have handled your information, please let us know so we can review your concern.